This is our second blog with the aim to help you to employ a nanny. A lot of parents feel very confused when it comes to the legal aspect of nanny employment. Below you will find all the basics in a simplified way. Don’t worry! By the time you are done reading our blog today you will have a very good idea of what to do!
On our last blog, we gave you great tips and very useful information on how to interview any prospective nannies. If you missed it you can read it by following this link https://www.dreamsnannies.co.uk/Blog.aspx (we are positive that if you are looking for a nanny you can benefit from it).
So you have now interviewed a great nanny that you and your child absolutely love. What is the next step? Firstly ensure you put together a folder with information about your nanny. Ask her to bring original documents that you can verify. The following list will give you an idea of what to request:
- Proof of ID: ideally ask for legal photo ID, for example – passport, driving licence, ID card.
- Proof of address: ensure you obtain two documents verifying their address. Generally these should be no more than three months old.
- A copy of their CV (you should have this prior to the interview)
- Original childcare certificates (if applicable)
- Original first aid certificate (if applicable)
- Enhanced DBS: A DBS is a clean police check showing that your nanny has no criminal record. Your nanny should be able to provide this document to you. If they do not have one, or, if the one they have is out of date, a new one should be processed. This is a service that we provide at Hopes and Dreams Nanny and Babysitting Agency so contact us if you need further information.
- References: You should ask for at least two references from previous employers. We strongly advise you to speak to both referees about the candidate before offering them the position.
And now for the tricky part, what are your responsibilities when employing a nanny?
By law your nanny is your employee, as they don’t meet the requirement for self-employment. Hiring a nanny means that you will become an employer, and as such, there are legal obligations you will then have to meet:
- Tax contribution and Pension Scheme: It is very important you ensure your nanny’s income tax contributions are paid correctly. You can contact HM Revenue and Customs to register as a new employer and set up a PAYE scheme. There are very reputable companies that specialise in sorting out all the tax payments and legalities for you in the nanny industry. We do recommend that you look at these service providers as they will calculate taxes, manage NIN and pension schemes, issue your nanny’s payslip and so forth.
- Employers liability insurance: You will need employer’s liability insurance. This gives you cover in case your nanny becomes ill or if they have an accident while working for you.
- Employment contract: As an employer you need to issue a contract for your nanny within the first two months of her employment, although, from the moment they accept your employment offer you become contractually bound to each other. The importance of the contract is not to be underestimated, as it will keep both parties protected and set clear boundaries that will help everything to run smoothly. The key components to state in the contract are: working schedule, holiday allowance, duties, probation period, notice period, length of employment, termination of employment and the contract should also cover how to proceed in case of any grievances arising.
- Ensuring your nanny can work in the UK:It is your responsibility to make sure that your nanny can work in the UK. You will need to check their passport and all other documents (for example – residence permit or visa) that are relevant to living and working legally in the UK.
Ensure you have no loose ends as this is the best way to help your employment with your nanny to run smoothly. On our next blog, we will discuss the most important things you need to do to ensure you and your nanny build your day-to-day relationship successfully.